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<p class="MsoNormal"><span style="color:#1F497D">Good morning.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">I am seeking clarification from DSHS on this. The appropriateness of the use of the CS seems to hinge on whether or not it is being used to close a component in eJAS or used on the Quarterly Report. The guidance
I have received at this time for the quarterly report is that the CS should only be used when the student will be permanently exiting the BFET program due to receiving a credential.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><br>
I will provide further clarification as soon as possible.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Mat<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:Algerian;color:#1F497D">Mat Carlisle<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Program Administrator, Workforce Education<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">State Board of Community and Technical Colleges<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Phone: 360.704.4341<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Fax: 360.704.4418<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Email: mcarlisle@sbctc.edu</span><span style="font-size:12.0pt;font-family:Algerian;color:#1F497D"><o:p></o:p></span></p>
</div>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Mat Carlisle
<br>
<b>Sent:</b> Wednesday, December 21, 2016 11:46 AM<br>
<b>To:</b> 'Brandi Koehler'<br>
<b>Cc:</b> 'throwrl@dshs.wa.gov'<br>
<b>Subject:</b> RE: BFET Quarterly Report Template - Due NLT January 10, 2017<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Hi Brandi.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Was Robin’s comment about the quarterly report specifically, or about a closure in eJAS? My understanding is that the CS is to be reserved for those who have completed a credential and will be permanently exiting
BFET, and the IC is for those who will be continuing to move forward with BFET in some way.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Here’s the response I received from one of the Program Manager’s when I asked a question similar to yours: Can we use the CS component for students that are absent for a quarter (student take one quarter break
and come back for the next quarter) and for extensions? Response: The use of CS to close the component described <u>in eJAS</u> is correct. However, it is not correct for reporting the type of exit for the Quarterly Report. The correct closure would be
IC, incomplete, because they did not receive a credential.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Robin, please jump in here.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Let me know, and I will send a clarification out to the listserv.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Mat<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:Algerian;color:#1F497D">Mat Carlisle<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Program Administrator, Workforce Education<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">State Board of Community and Technical Colleges<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Phone: 360.704.4341<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Fax: 360.704.4418<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Email: mcarlisle@sbctc.edu</span><span style="font-size:12.0pt;font-family:Algerian;color:#1F497D"><o:p></o:p></span></p>
</div>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> BFET [mailto:bfet-bounces@lists.ctc.edu]
<b>On Behalf Of </b>Brandi Koehler<br>
<b>Sent:</b> Wednesday, December 21, 2016 11:29 AM<br>
<b>To:</b> 'bfet@lists.ctc.edu'<br>
<b>Subject:</b> Re: [BFET] BFET Quarterly Report Template - Due NLT January 10, 2017<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Regarding the second point, about when to use the CS code, my understanding is that it should be used when the student participates all the way to the scheduled end date of a component, not only when they complete a degree or certificate.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Here’s what Robin Thrower sent me when I asked about it: “CS means the participant completed the activity successfully, but did not receive employment. So if they completed the quarter successfully then yes, you would close with a CS.”<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="font-family:"Cambria","serif";color:#002060">Brandi Koehler<o:p></o:p></span></b></p>
<p class="MsoNormal">Program Specialist<o:p></o:p></p>
<p class="MsoNormal">Bellevue College - Workforce Education<o:p></o:p></p>
<p class="MsoNormal">(425) 564-3066 <o:p></o:p></p>
<p class="MsoNormal"><a href="mailto:brandi.koehler@bellevuecollege.edu">brandi.koehler@bellevuecollege.edu</a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> BFET [<a href="mailto:bfet-bounces@lists.ctc.edu">mailto:bfet-bounces@lists.ctc.edu</a>]
<b>On Behalf Of </b>Mat Carlisle<br>
<b>Sent:</b> Wednesday, December 21, 2016 10:20 AM<br>
<b>To:</b> 'bfet@lists.ctc.edu' <<a href="mailto:bfet@lists.ctc.edu">bfet@lists.ctc.edu</a>><br>
<b>Subject:</b> [BFET] FW: BFET Quarterly Report Template - Due NLT January 10, 2017<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Good morning.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Please remember to submit your BFET quarterly report to me no later than Tuesday, January 10, 2017.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">I am resending some clarification provided back in November about the report form:<o:p></o:p></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="color:#1F497D;mso-list:l2 level1 lfo3">Will the “Total Clients in Component” column be duplicated or unduplicated?
<o:p></o:p></li></ol>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#1F497D">This column, Column B, of the report will be a duplicated count. The “Total Clients Exit” column, Column C, will be an unduplicated count.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#1F497D"><o:p> </o:p></span></p>
<ol style="margin-top:0in" start="2" type="1">
<li class="MsoNormal" style="color:#1F497D;mso-list:l5 level1 lfo6">Is the CS code, Completed Satisfactorily, an appropriate closure code for a student who will be taking a one quarter break from classes and then resuming their academic program?<o:p></o:p></li></ol>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#1F497D">No, for the purpose of the Quarterly Report, this student should be coded as IC, Incomplete. The IC component identifies a student who did not complete an approved activity by the scheduled
end date. The CS component identifies a student who successfully completed a certificate or degree, but has not yet received employment.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Let me know if further clarification is needed. Thank you for the great work you do!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Mat<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:14.0pt;font-family:Algerian;color:#1F497D">Mat Carlisle<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Program Administrator, Workforce Education<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">State Board of Community and Technical Colleges<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Phone: 360.704.4341<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Fax: 360.704.4418<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Email: <a href="mailto:mcarlisle@sbctc.edu">
mcarlisle@sbctc.edu</a></span><span style="font-size:12.0pt;font-family:Algerian;color:#1F497D"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Mat Carlisle
<br>
<b>Sent:</b> Wednesday, November 02, 2016 10:48 AM<br>
<b>To:</b> 'bfet@lists.ctc.edu'<br>
<b>Subject:</b> BFET Quarterly Report Template<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Good morning.<o:p></o:p></p>
<p class="MsoNormal">I have attached the template that will be used for the BFET Quarterly Report. There is the possibility that DSHS will provide another training on the template, but that has not yet been decided nor a date and time set.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The component outcomes that are being requested to be tracked are as follows:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l3 level1 lfo9">Total number of clients in specific components<o:p></o:p></li><li class="MsoNormal" style="mso-list:l3 level1 lfo9">Total number of clients exiting specific components<o:p></o:p></li><li class="MsoNormal" style="mso-list:l3 level1 lfo9">Number of incomplete exits<o:p></o:p></li><li class="MsoNormal" style="mso-list:l3 level1 lfo9">Number of loss of contact exits<o:p></o:p></li><li class="MsoNormal" style="mso-list:l3 level1 lfo9">Number of successful completions without employment<o:p></o:p></li><li class="MsoNormal" style="mso-list:l3 level1 lfo9">Number of successful completions with employment<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The total number of clients in a specific component, Column B, can be obtained in eJAS. However, the rest will have to be manually tracked, at this time. Column C is an aggregate of Columns D-G. Columns D-G match the BFET component closure
codes: <o:p></o:p></p>
<p class="MsoListParagraphCxSpFirst" align="left" style="margin-bottom:0in;margin-bottom:.0001pt;mso-add-space:auto;text-align:left;text-indent:-.25in;line-height:normal">
<span style="font-size:11.0pt;font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span><span style="font-size:11.0pt">Column D: IC = Incomplete means the participant did not complete the activity by the scheduled end date.<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" align="left" style="margin-bottom:0in;margin-bottom:.0001pt;mso-add-space:auto;text-align:left;text-indent:-.25in;line-height:normal">
<span style="font-size:11.0pt;font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span><span style="font-size:11.0pt">Column E: LC = Loss of Contact means you lost contact with the client for at least 60 days.<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" align="left" style="margin-bottom:0in;margin-bottom:.0001pt;mso-add-space:auto;text-align:left;text-indent:-.25in;line-height:normal">
<span style="font-size:11.0pt;font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span><span style="font-size:11.0pt">Column F: CS = Completed Satisfactorily means the participant completed the activity successfully, but did not receive employment.<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpLast" align="left" style="margin-bottom:0in;margin-bottom:.0001pt;mso-add-space:auto;text-align:left;text-indent:-.25in;line-height:normal">
<span style="font-size:11.0pt;font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span><span style="font-size:11.0pt">Column G: EE = Entered Employment means the participant exited the activity due to employment. Leave this column blank, unless you close a component with this closure code.<o:p></o:p></span></p>
<p class="MsoNormal">You must close components if the participant has not engaged in the BFET activity or contacted you for 60 days.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">It is anticipated that manually tracking this data will be temporary, as a request has been submitted to have these numbers tracked within eJAS.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The report for October-December 2016 must be submitted to the SBCTC no later than January 10, 2017. Generally, the report will be due to the SBCTC no later than 10<sup>th</sup> of the month following the end of the fiscal quarter, to allow
the SBCTC to meet the DSHS deadline. It must be submitted to me via email.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you.<o:p></o:p></p>
<p class="MsoNormal">Mat<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:Algerian">Mat Carlisle<o:p></o:p></span></p>
<p class="MsoNormal">Program Administrator, Workforce Education<o:p></o:p></p>
<p class="MsoNormal">State Board of Community and Technical Colleges<o:p></o:p></p>
<p class="MsoNormal">Phone: 360.704.4341<o:p></o:p></p>
<p class="MsoNormal">Fax: 360.704.4418<o:p></o:p></p>
<p class="MsoNormal">Email: <a href="mailto:mcarlisle@sbctc.edu">mcarlisle@sbctc.edu</a><span style="font-size:12.0pt;font-family:Algerian"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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