[BFET] BFET Billing for October1-December 31, 2017

[Mat Carlisle]

Good morning.
BFET billing for October 1, 2017 through December 31, 2017 is due in OBIS no later than Wednesday, January 31, 2018. Both your invoices and your match certification form should be uploaded through OBIS.

Billing rosters can be submitted to the DSHS Operations Team as of December 1st.   Your billing roster should be submitted to the DSHS Operations Team via the billing roster email address: BFETBilling at dshs.wa.gov<mailto:BFETBilling at dshs.wa.gov>. Your billing roster must be approved by DSHS prior to being submitted to the SBCTC.

Your approved billing roster must be uploaded to the SBCTC via the  State of Washington Secure Email Portal. The use of SUE has been permanently discontinued, so billing rosters must be submitted through the WA Secure Email Portal.

Some additional reminders:
Invoices in OBIS
Invoices must:

  *   Include only the 50% funding reimbursement you're seeking from the grant for the General, Tuition and Participant Reimbursement budget/invoice lines.
  *   Re Indirect - refer to the SBCTC Fiscal Guidelines and Grant Terms document available in both OGMS and OBIS.

Match Certification Forms
Invoices must include a match certification form with an amount exactly equal to the invoice line totals for the General, Tuition and Participant Reimbursement lines.  Do not include the amount you're billing for your 100% Funding line on the match certification form.  For example, if you are billing the amounts in the chart below, your match certification form should be exactly $20,000(General $5,000 + Tuition $10,000 + Participant Reimbursement $5,000 = $20,000).

             Invoice Sample:


Salaries

Benefits

Etc.

Total

General

3,500

1,500

5,000

Tuition

10,000

    10,000

Participant Reimbursement

  5,000

5,000

100% Funding

3,000

1,000

  1,000

5,000

Total

6,500

2,500

    16,000

    25,000


If your match certification form is off even a penny more or less, it will be returned to you to revise and resubmit. In the past, it was allowable for the forms to be more than the amount necessary, but this is no longer allowed.

Student Rosters
Student billing rosters must be approved by the DSHS Operations Team prior to submitting them to the SBCTC. Your student rosters must be uploaded to the SBCTC via the WA Secure Email Portal. Rosters must be uploaded no later than when your invoice is submitted in OBIS. The deadline for both is no later than January 31, 2018.

Note:  OBIS is not a secure system, so for the safety of your students, please do not upload any student information to OBIS. This includes student rosters with either eJAS or student ID numbers. Rosters may only be submitted through the WA Secure Email Portal.

If you have any questions about invoicing, please contact:
*        Susan Wanager / swanager at sbctc.edu<mailto:swanager at sbctc.edu> / 360-704-4344
*        Michele Rockwell / mrockwell at sbctc.edu<mailto:mrockwell at sbctc.edu> / 360-704-4343

If you have any questions about your student rosters, please contact:
*        Mat Carlisle/ mcarlisle at sbctc.edu<mailto:mcarlisle at sbctc.edu> / 360-704-4341

Thank you for the great work you do!
Mat

Mat Carlisle
Program Administrator,  Workforce Education
State Board of Community and Technical Colleges
Phone: 360.704.4341
Fax: 360.704.4418
Email: mcarlisle at sbctc.edu

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