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<p>This is fabulous Andrew! Thanks for sharing!</p>
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<p>Yes - I'm in agreement that figuring out how to address this gap is a need. I think the examples you all are providing are great. </p>
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<p>Jess</p>
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<div style="margin:0"><font face="Calibri,sans-serif" size="2"><span style="font-size:11pt"><font color="#404040" face="Century Gothic,sans-serif"><strong>Jess Thompson</strong></font></span></font></div>
<div style="margin:0"><font face="Calibri,sans-serif" size="2"><span style="font-size:11pt"><font color="#404040" face="Century Gothic,sans-serif" size="2"><span style="font-size:10pt">Program Administrator, eLearning & Open Education</span></font></span></font></div>
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State Board for Community & T</span><span style="font-size:10pt; color:rgb(64,64,64); font-family:'Century Gothic',sans-serif">echnical Colleges</span></div>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size:11pt" color="#000000"><b>From:</b> Andrew Glass <andrew.glass@ghc.edu><br>
<b>Sent:</b> Friday, April 28, 2017 10:45:32 AM<br>
<b>To:</b> 'Rosalie Madison'; Jess Thompson<br>
<b>Cc:</b> atcoord@lists.ctc.edu<br>
<b>Subject:</b> RE: [ATcoord] contract language for inaccessible technologies</font>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">I feel this fills where a hole exists, from “approved” to “wavier required” as organizations start to implement accessibility into their software. Just like
we cannot make our technology and colleges accessible overnight, nor can software companies who have release cycles, etc.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Similar to Ward, and in the spirt of UoM’s procedures, we’re adopting the “provisional use” section that meets demand in the middle, from our draft procedures:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="color:#1F497D;mso-list:l0 level1 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">EITA recommendations are submitted to the CIO for final determination of “provisional use” or “exception.”<o:p></o:p></span>
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<li class="MsoNormal" style="color:#1F497D;mso-list:l0 level2 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">“Provisional Use” agreements are recommended for 1-3 year period, if the vendor provides evidence of genuine accessibility efforts,
and periodically reviewed.<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l0 level2 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">“Exceptions” are infrequently, based on substantial research as indicated above<o:p></o:p></span></li></ol>
</li><li class="MsoNormal" style="color:#1F497D;mso-list:l0 level1 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">If either a provisional use or exception is granted, the requestor will be required to describe the measure(s) which will ensure
that individuals with disabilities have equally effective accessible alternate EIT.<o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Provisional use designations are temporary. A “provisional use” designation does not automatically roll into “approved for purchase” category. Their status
should be reviewed by the EITA work group at the end of the agreement period.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:#003399">Andrew J. Glass</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:7.5pt;font-family:"Verdana",sans-serif;color:#404040">Chief Executive of Information Technology</span></b><b><span style="font-size:7.0pt;font-family:"Verdana",sans-serif;color:#1F497D"><br>
</span></b><b><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:#AEAAAA">__________________________________</span></b><b><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:#003399"><br>
</span></b><b><span style="font-size:7.0pt;font-family:"Verdana",sans-serif;color:#002060">Grays Harbor College</span></b><span style="font-size:7.0pt;font-family:"Verdana",sans-serif;color:#1F497D"><br>
<br>
phone: 360-538-2500<br>
email: <a href="mailto:andrew.glass@ghc.edu"><span style="color:#0563C1">andrew.glass@ghc.edu</span></a><br>
online: <a href="http://www.ghc.edu/">web</a> :: <a href="https://twitter.com/graysharbor">
twitter</a> :: <a href="https://www.facebook.com/graysharborcollege">facebook</a></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> ATcoord [mailto:atcoord-bounces@lists.ctc.edu]
<b>On Behalf Of </b>Rosalie Madison<br>
<b>Sent:</b> Friday, April 28, 2017 10:32 AM<br>
<b>To:</b> Jess Thompson <jess.thompson@sbctc.edu><br>
<b>Cc:</b> atcoord@lists.ctc.edu<br>
<b>Subject:</b> Re: [ATcoord] contract language for inaccessible technologies<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">What would this be for exactly? <o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">It is my understanding from Policy#188 that all purchased software if non-compliant has to have a waiver from the state. <o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Is this for existing software?<o:p></o:p></p>
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<o:p></o:p></p>
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<p><span style="font-size:7.5pt;font-family:"Arial",sans-serif">Rosalie (Rose) Madison<br>
Everett Community College</span><span style="font-size:7.5pt"><br>
IT4, IT Business Analyst/Project Manager<br>
IT Accessibility Coordinator (ITAC)<br>
Email: <a href="mailto:rmadison@everettcc.edu" target="_blank">rmadison@everettcc.edu</a><br>
Phone: (425) 259-8719<br>
--Believe in the power of hard questions and honest answers</span><o:p></o:p></p>
<p><span style="font-size:7.5pt;font-family:"Arial",sans-serif">Please take a minute to help us improve our IT service by completing the </span><span style="font-size:7.5pt"><a href="http://goo.gl/J3nGC" target="_blank"><span style="font-family:"Arial",sans-serif;color:#1155CC">IT
Feedback Survey</span></a></span><span style="font-size:7.5pt;font-family:"Arial",sans-serif"> - </span><span style="font-size:7.5pt"><a href="http://goo.gl/J3nGC" target="_blank"><span style="font-family:"Arial",sans-serif;color:#1155CC">http://goo.gl/J3nGC</span></a></span><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">On Fri, Apr 28, 2017 at 10:23 AM, Jess Thompson <<a href="mailto:jess.thompson@sbctc.edu" target="_blank">jess.thompson@sbctc.edu</a>> wrote:<o:p></o:p></p>
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<p><span style="font-family:"Calibri",sans-serif;color:black">Hello!<o:p></o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif;color:black">Ward Naf at Whatcom has been trying to figure out how to handle situations where an office insists on purchasing a technology that is not fully compliant. He decided to allow a one year pilot with
contract language that allows them to terminate the pilot if the product does not get into compliance within that pilot time frame. <o:p></o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif;color:black">Sample contract language:<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">TERMINATION<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">This Agreement and all rights granted herein may be terminated upon thirty (30) days of written notice from either Party, provided, however, that Licensor may terminate this Agreement
immediately upon any breach of this Agreement by Licensee. The Licensee may terminate this Agreement immediately should the Software not meet Federal 508 accessibility standards show on a VPAT or not meet WGAC 2.0 AA accessibility standards; per Washington
State OCIO Policy 188 requirements. Upon such termination for breach or noncompliance with accessibility standards, all of Licensee’s rights under this Agreement and Licensee’s right to the use of the Software shall terminate immediately.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif;color:black">In addition to the contract language, there's a letter to the vendor spelling out the agreement. I've attached a generic version where you insert specific info where the red text in brackets is. <o:p></o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif;color:black">Big shout out to Ward at Whatcom -- this is a fabulous resource and I already know a few folks in similar positions that will find this very useful. <o:p></o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif;color:black">Jess<o:p></o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif;color:#888888"><o:p> </o:p></span></p>
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<p><span style="font-family:"Calibri",sans-serif;color:#888888"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="background:white"><strong><span style="font-size:11.0pt;font-family:"Century Gothic",sans-serif;color:#404040">Jess Thompson</span></strong><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;font-family:"Century Gothic",sans-serif;color:#404040">Program Administrator, eLearning & Open Education</span><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;font-family:"Century Gothic",sans-serif;color:#404040">Washington State Board for Community & Technical Colleges</span><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;font-family:"Century Gothic",sans-serif;color:#404040">p: 360.704.4327 | c: 253.229.8591</span><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-family:"Calibri",sans-serif;color:black"><a href="https://docs.google.com/document/d/1KXjxctpTAa2R06iRksMrjaeiCkphAJzqkwX-awvJh9g/edit?usp=sharing" target="_blank" id="m_-5272400387795482649LPNoLP"><span style="font-family:"Century Gothic",sans-serif">Current
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_______________________________________________<br>
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