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<p class="MsoNormal"><span style="color:black">The Student Supports team is pleased to notify our system CTCs & CBOs that system messaging will move from SBCTC’s email listservs to our
</span><a href="https://sbctc.instructure.com/courses/1940148"><span style="color:#1155CC">Canvas Community</span></a><span style="color:black">, effective one month from now on August 1, 2020. This change affects the following listservs/programs: <o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l6 level1 lfo1;vertical-align:baseline">
Able-Bodied Adults Without Dependents (ABAWD)<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l6 level1 lfo1;vertical-align:baseline">
Basic Food Employment and Training (BFET)<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l6 level1 lfo1;vertical-align:baseline">
Opportunity Grant <o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l6 level1 lfo1;vertical-align:baseline">
Student Emergency Assistance Grant Program (SEAG)<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l6 level1 lfo1;vertical-align:baseline">
WorkFirst<o:p></o:p></li><li class="MsoNormal" style="color:black;margin-bottom:12.0pt;mso-list:l6 level1 lfo1;vertical-align:baseline">
Worker Retraining (WRT)<o:p></o:p></li></ul>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="color:black">Please ensure that anyone at your organization who currently receives information from the listservs for the above programs/is signed up for any of these listservs is made aware of
this change and added to the Canvas Community. You will need to be added to the Canvas Community to receive system messaging for these programs come
<b>August 1</b>. Contact Dylan Jilek at </span><a href="mailto:djilek@sbctc.edu"><span style="color:#1155CC">djilek@sbctc.edu</span></a><span style="color:black"> to be added to the Canvas Community – indicate which program(s) you work with so we can ensure
you receive the same information you received from our listservs. <b>Important note</b> - the WEC/VTC listserv is
<b>not </b>included in this change.</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-top:12.0pt;page-break-after:avoid"><b><u><span style="font-size:16.0pt;font-family:"Calibri Light",sans-serif;color:#2F5496">Announcements <o:p></o:p></span></u></b></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><a href="https://community.canvaslms.com/docs/DOC-10736-67952724136"><span style="color:#1155CC">Announcements</span></a><span style="color:black"> will be delivered to your email inbox in much the same way
that emails from program listservs are delivered. You will also be able to access them in the
</span><a href="https://sbctc.instructure.com/courses/1940148/announcements"><span style="color:#1155CC">Announcements section of Canvas</span></a><span style="color:black">. Our team is excited about switching to Announcements for a few reasons: </span><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo2;vertical-align:baseline">
Announcements remain in a Canvas course in perpetuity. <o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="color:black;mso-list:l1 level2 lfo2;vertical-align:baseline">
You’ll be able to search for a topic in Canvas and find anything sent to the system starting August 1, 2020.<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l1 level2 lfo2;vertical-align:baseline">
New staff will be able to access all past system messaging, rather than current staff having to save emails for future staff member access.<o:p></o:p></li></ul>
<li class="MsoNormal" style="color:black;margin-bottom:12.0pt;mso-list:l1 level1 lfo2;vertical-align:baseline">
The three most recent Announcements sent to the system will be visible at the top of the Canvas home page - you’ll have easy access to the most recent system information. <o:p></o:p></li></ul>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="color:black">One other important change to note - you won’t be able to reply to an announcement through your email inbox or in Canvas. </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-top:12.0pt;page-break-after:avoid"><b><u><span style="font-size:16.0pt;font-family:"Calibri Light",sans-serif;color:#2F5496">Groups<o:p></o:p></span></u></b></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="color:black">We’ll be utilizing the
</span><a href="https://community.canvaslms.com/docs/DOC-10717-67952724469"><span style="color:#1155CC">Groups</span></a><span style="color:black"> function in Canvas to:</span><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo3;vertical-align:baseline">
Distribute program-specific messaging via Announcements.<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="color:black;margin-bottom:12.0pt;mso-list:l2 level2 lfo3;vertical-align:baseline">
<b>For example</b>, we would make an announcement about the opening of a fall WorkFirst Funding Survey to the WorkFirst Group in Canvas.<o:p></o:p></li></ul>
</ul>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="color:black">Our use of Groups will ensure that you only get information about the programs you need. This replicates current practice with our program listservs. Please check to see that you’re
in the right Group(s) in Canvas so you receive the system messaging you need. To find out how to view what Groups you’re in, watch this brief
</span><a href="https://vimeo.com/58553577"><span style="color:#1155CC">Canvas Groups video</span></a><span style="color:black">. Contact Dylan at
</span><a href="mailto:djilek@sbctc.edu"><span style="color:#1155CC">djilek@sbctc.edu</span></a><span style="color:black"> if you need to be added to or removed from any groups. </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="color:black">SBCTC has created general groups as well as Administrator, Navigator, and Point of Contact specific groups for each program. The following Groups are available for anyone to join in
our Canvas Community: </span><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l5 level1 lfo4;vertical-align:baseline">
ABAWD <o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l5 level1 lfo4;vertical-align:baseline">
BFET<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l5 level1 lfo4;vertical-align:baseline">
Opportunity Grant<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l5 level1 lfo4;vertical-align:baseline">
SEAG<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l5 level1 lfo4;vertical-align:baseline">
WorkFirst<o:p></o:p></li><li class="MsoNormal" style="color:black;margin-bottom:12.0pt;mso-list:l5 level1 lfo4;vertical-align:baseline">
WRT<o:p></o:p></li></ul>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="color:black">The following Groups will be available only to Navigators, Administrators, and Points of Contact for their respective programs: </span><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo5;vertical-align:baseline">
ABAWD Navigators<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo5;vertical-align:baseline">
BFET Administrators<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo5;vertical-align:baseline">
Opportunity Grant Points of Contact<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo5;vertical-align:baseline">
SEAG Points of Contact<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo5;vertical-align:baseline">
WorkFirst Administrators<o:p></o:p></li><li class="MsoNormal" style="color:black;margin-bottom:12.0pt;mso-list:l0 level1 lfo5;vertical-align:baseline">
WRT Administrators<o:p></o:p></li></ul>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="color:black">We’ll be using these groups to ensure that information flows directly from SBCTC to the staff in the system who need it, in an effort to send less emails out to the entirety of the
system. </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-top:12.0pt;page-break-after:avoid"><b><u><span style="font-size:16.0pt;font-family:"Calibri Light",sans-serif;color:#2F5496">Discussions<o:p></o:p></span></u></b></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="color:black">You’ll have the ability to create
</span><a href="https://community.canvaslms.com/docs/DOC-10727-67952724152"><span style="color:#1155CC">Discussions</span></a><span style="color:black"> in all Groups you are a member of. You can use Discussions to: </span><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l3 level1 lfo6;vertical-align:baseline">
Start a conversation with your peers in the system & at SBCTC - this will be similar to emailing a question to a program listserv with a question.<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="color:black;margin-bottom:12.0pt;mso-list:l3 level2 lfo6;vertical-align:baseline">
Discussions will facilitate transparency – everyone will be able to see SBCTC team and system answers with ease. Our team looks forward to creating these shared spaces with you. <o:p></o:p></li></ul>
</ul>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="color:black">Within your Groups, you’re encouraged to create discussions about anything that you would’ve previously messaged to a Student Supports listserv - just make sure you create the discussion
in the right group! SBCTC staff will also respond to and moderate discussions created by the system, and will occasionally create discussions to facilitate system discussion. </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><b><span style="color:black">Important Note: As the Announcements and Discussions features will be used to communicate important system information, we ask that you ensure that you turn notifications for announcements
and discussions on in Canvas. </span></b><span style="color:black">Find more information on how to do that below: <o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;margin-left:.25in;mso-list:l4 level1 lfo7;vertical-align:baseline">
<a href="https://community.canvaslms.com/docs/DOC-10624-4212710344"><span style="color:#1155CC">How do I set my Canvas notification preferences as a student?</span></a> (article)<o:p></o:p></li><li class="MsoNormal" style="color:black;margin-bottom:23.0pt;margin-left:.25in;mso-list:l4 level1 lfo7;background:white;vertical-align:baseline">
<a href="https://community.canvaslms.com/videos/1072-notification-preferences-all-users"><span style="color:#1155CC">Notification Preferences</span></a> (video)<o:p></o:p></li></ul>
<p class="MsoNormal" style="margin-top:12.0pt;page-break-after:avoid"><b><u><span style="font-size:16.0pt;font-family:"Calibri Light",sans-serif;color:#2F5496">Questions, Comments, and Support<o:p></o:p></span></u></b></p>
<p class="MsoNormal" style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<span style="color:black">Contact </span><a href="mailto:djilek@sbctc.edu"><span style="color:#1155CC">Dylan Jilek</span></a><span style="color:black">, Education Program Coordinator, with questions or comments regarding the Canvas Community, including any
of these changes, technical support, or training needs.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:black">Thank you!</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Kathi<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="mso-line-height-alt:10.55pt;text-autospace:none"><!--[if gte vml 1]><v:shapetype id="_x0000_t75" coordsize="21600,21600" o:spt="75" o:preferrelative="t" path="m@4@5l@4@11@9@11@9@5xe" filled="f" stroked="f">
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</v:shape><![endif]--><![if !vml]><img width="33" height="66" style="width:.3437in;height:.6875in" src="cid:image003.jpg@01D64F81.A80D2EA0" align="left" hspace="12" alt="Title: SBCTC logo - Description: Compass " v:shapes="Picture_x0020_2"><![endif]>Kathi
Medcalf, M.S.Ed<span style="font-family:"Franklin Gothic Medium",sans-serif;color:#003764"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:8.0pt;font-family:"Century Gothic",sans-serif;color:#2C86A6">Program Administrator: ABAWD, Workforce Education<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:7.0pt;font-family:"Century Gothic",sans-serif;color:#1F497D">Washington State Board for Community and Technical Colleges<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:7.0pt;font-family:"Century Gothic",sans-serif;color:#1F497D">1300 Quince Street SE | PO Box 42495 | Olympia, WA 98504-2495<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:7.0pt;font-family:"Century Gothic",sans-serif;color:#1F497D">P: (360) 704-1838 E:
</span><u><span style="font-size:7.0pt;font-family:"Century Gothic",sans-serif;color:blue"><a href="mailto:kmedcalf@sbctc.edu">kmedcalf@sbctc.edu</a></span></u><span style="font-size:7.0pt;font-family:"Century Gothic",sans-serif;color:#1F497D">
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:7.0pt;font-family:"Century Gothic",sans-serif;color:#1F497D"> Pronouns: She/Her<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="line-height:10.55pt;text-autospace:none"><span style="font-size:7.0pt;font-family:"Century Gothic",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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